Multi-Plan Search
Search for tasks across every Planner plan you have access to. Filter by keyword, assignee, status, priority, or due date to find specific tasks regardless of which plan they live in. Get a unified cross-plan view that brings together work scattered across multiple plans into a single result set.
When to Use
- "Find all my urgent tasks across all plans"
- "Search for tasks about 'API' in any plan"
- "What's overdue across all my plans?"
- "Find everything assigned to Firstname1 across all plans"
- "Show all tasks due this week regardless of plan"
Instructions
Step 1: Identify the User
workiq-ask ( question: "What is my profile information including display name, email address, and time zone?" )
Extract displayName, email, and timeZone.
Step 2: Get All Plans
workiq-ask ( question: "List all Planner plans I have access to, including each plan's name." )
Collect all plans the user has access to. Note each plan name for subsequent queries.
Step 3: Resolve Search Targets
If the user searches by person name, resolve the person:
workiq-ask ( question: "Look up the person named <person name or email> in the directory. Return their display name and email." )
Step 4: Search Tasks Across Plans
Query tasks across plans based on the user's search criteria. Consolidate related filters into a single question where possible:
Search by assignee:
workiq-ask ( question: "Find all Planner tasks assigned to <person name> across all my plans. For each task include the task title, plan name, assignee, due date, status, and priority." )
Search by status:
workiq-ask ( question: "Find all Planner tasks with status 'in progress' across all my plans. For each task include the task title, plan name, assignee, due date, and priority." )
Search by priority:
workiq-ask ( question: "Find all urgent priority Planner tasks across all my plans. For each task include the task title, plan name, assignee, due date, and status." )
Search by due date:
workiq-ask ( question: "Find all Planner tasks due on or before <date> across all my plans. For each task include the task title, plan name, assignee, due date, status, and priority." )
Search by keyword:
workiq-ask ( question: "Find all Planner tasks containing '<keyword>' in the title across all my plans. For each task include the task title, plan name, assignee, due date, status, and priority." )
Combined filters (overdue tasks for a person):
workiq-ask ( question: "Find all overdue Planner tasks assigned to <person name> across all my plans. For each task include the task title, plan name, due date, status, and priority." )
Step 5: Aggregate and Sort Results
Combine results from all plans into a unified list. Apply any remaining client-side filters:
- Keyword match — filter task titles containing the search term (case-insensitive)
- Overdue filter — dueDateTime < today AND status ≠ completed
- Date range — tasks due within a specific window
Sort results by:
- Priority (urgent first)
- Due date (soonest first)
- Plan name (alphabetical)
Step 6: Present Unified Results
Output Format
🔍 MULTI-PLAN TASK SEARCH ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ 🔎 Query: {search description, e.g., "urgent tasks assigned to me"} 📁 Plans Searched: {N} 📊 Results: {N} tasks found 📊 RESULTS BY PLAN ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ 📁 Sprint 42: {N} matches 📁 Product Launch: {N} matches 📁 Q1 Marketing Campaign: {N} matches 📁 Onboarding: {N} matches 🔴 URGENT / IMPORTANT ({count}) ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ # Task Plan Assignee Due Status 1 Fix payment gateway Sprint 42 Firstname1 Lastname1 Mar 5 🔄 In Progress ⏰ 2 Security vulnerability Sprint 42 Firstname2 Lastname2 Mar 8 ⬜ Not Started 3 Launch prep checklist Product Launch You Mar 10 🔄 In Progress 4 API rate limiting Sprint 42 Firstname3 Lastname3 Mar 12 ⬜ Not Started 🟡 MEDIUM / LOW ({count}) ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ # Task Plan Assignee Due Status 5 Update API documentation Sprint 42 You Mar 15 ⬜ Not Started 6 Design email template Q1 Marketing Firstname1 Lastname1 Mar 18 🔄 In Progress 7 Review onboarding flow Onboarding You Mar 20 ⬜ Not Started 8 Social media calendar Q1 Marketing Firstname3 Lastname3 Mar 22 ⬜ Not Started 📊 SEARCH SUMMARY ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ 📊 Total matches: {N} ⏰ Overdue: {N} 🔴 Urgent/Important: {N} ⬜ Not Started: {N} 🔄 In Progress: {N} 📅 Due this week: {N} 👤 BY ASSIGNEE ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ You: {N} tasks across {N} plans Firstname1 Lastname1: {N} tasks across {N} plans Firstname2 Lastname2: {N} tasks across {N} plans Firstname3 Lastname3: {N} tasks across {N} plans 🛠️ ACTIONS ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ "mark #1 complete" — complete a task "assign #2 to Firstname3" — reassign "show only overdue" — refine results "search for 'design'" — new keyword search "drill into Sprint 42" — view plan details
Parameters
| Parameter | Required | Default | Description |
|---|---|---|---|
| Keyword | No* | — | Search term to match in task titles |
| Assignee | No* | — | Person name, email, or "me" |
| Status | No* | — | "notstarted", "inprogress", "completed", "overdue" |
| Priority | No* | — | "urgent", "important", "medium", "low" |
| Due Date | No* | — | "this week", "overdue", or specific date |
| Plans | No | All | Limit to specific plan names |
*At least one filter should be specified for meaningful results.
Required MCP Tools
| MCP Server | Tool | Purpose |
|---|---|---|
| workiq (Local WorkIQ CLI) | ask | User identity, person lookup, plan discovery, and cross-plan task search with filters |
Tips
- Say "my urgent tasks across all plans" for a quick personal priority check.
- Use keyword search to find tasks by topic: "search for 'migration' across all plans."
- Say "show overdue across all plans" for a cross-plan overdue audit.
- Results are sorted by priority then due date — most critical items surface first.
- After finding tasks, you can ask to drill into a specific plan for more detail.
- For a curated personal view, ask "show my tasks" instead of searching broadly.
Examples
Find all urgent tasks assigned to you across every plan:
"Show me all my urgent tasks across all plans"
The skill retrieves your user ID, queries every accessible plan filtered by assignedToUserId + priority: urgent, and returns a unified prioritized list sorted by due date.
Search for tasks by keyword across all plans:
"Search for tasks containing 'API' in any plan"
The skill fetches all tasks from every plan and applies a case-insensitive client-side title filter for the term "API", grouping matches by plan in the results view.
Find everything overdue assigned to a teammate:
"What tasks is Firstname1 overdue on across all plans?"
The skill resolves "Firstname1" via ask, queries each plan filtered by assignee, then applies a client-side overdue filter (dueDateTime < today AND status ≠ completed), presenting all overdue items grouped by plan with an assignee summary.
Error Handling
No plans found
If ask returns no plans, the user may not have access to any Planner plans or the WorkIQ CLI connection may have failed. Inform the user and suggest verifying their Microsoft 365 permissions or checking the WorkIQ CLI configuration.
Person name cannot be resolved
If ask returns no match for a person name or email, prompt the user to provide the full display name or email address. Avoid proceeding with an unresolved assignee filter, as it will return no results.
Task query returns an error or incomplete data
If ask returns an error for a task search, retry with a narrower scope (e.g., search one plan at a time). Note any plans that could not be searched in the output (e.g., "⚠️ Sprint 42: could not retrieve tasks") and continue with available results.
Large number of plans causes slow response
If the user has many plans, a single cross-plan query may return incomplete results. Break the search into multiple ask calls scoped to individual plans and aggregate the results.
No results match the filter
If ask returns zero matching tasks, confirm the filter criteria with the user (e.g., check spelling of a keyword, verify the assignee name, or widen the date range) rather than returning a silent empty result.
